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Sample Information Coordinator II-Level I

Covance 12/6/2018 7:17:30 AM
JOB ID: 26077 Category: Scientific Entry Level
Madison, Wisconsin



Job Overview

Responsible for coordinating the accuracy of all sample related information which are entered into the LIMS system. Monitoring the sample logging process to ensure that the required timelines for analysis are met. Responding to and resolving sample management questions with respect to shipments and samples. Reconciling samples in LIMS.

This applies to routine and non-routine studies in compliance with appropriate company standards, GxP and regulatory guidelines.

Duties and Responsibilities:

* Assist Study Director (SD)/Principal Investigator (PI)/Study Coordinator (SC) in study set-up regarding study samples.
* Prepares or checks demographic import files and coordinates the preparation of tube labels
* Assurance of accurate protocol interpretation
* Ensuring the LIMS system is up to date with expected samples.
* Performs checks on demographic data for study samples to confirm consistency between the tube labels, LIMS system and the supplied paperwork when requested by sample management to resolve issues.
* Resolve discrepancies, with responsibility for confirming and correcting any anomalies in the LIMS system.

* Responsible to ensure any discrepancies which are highlighted by the sample receipt technicians are resolved

* Monitors sample logging schedules to ensure samples are logged ready for sample analysis

* Reviews QAU report audits. Submits audit responses for approval as appropriate.

* Monitors that confirmation of sample receipt communications are confirmed to sponsors and/or study sites in a timely manner

* Sample reconciliation

* Maintains well documented, organized and up-to-date study files with respect to sample paperwork/inventories

* Participates in routine client visits.

* Interacts/communicates with client as necessary.
* Performs other related duties as assigned


- Bachelor of Science (BS) degree in science or related field.
- Experience may be substituted for education.
- Ability to utilize word processing software, database, spreadsheet, and specialized software.


- 2 years of Bioanalytical or sample management Experience required.
- Excellent communication, presentation, and interpersonal skills.
- Excellent attention to detail.
- Ability to prioritize and manage time.

Position Type: Full-Time

Location: Madison, WI - Wisconsin


Covance Recruiting Process

Below is a general Overview of Our Recruiting Process

If you’d like to work for us, please submit your resume/CV online. If your ability to use or access our electronic application is limited due to a disability, please visit or call 1-800-978-4473 for help.

We consider applications from everyone who is interested in a position with us and who meets the required criteria and qualifications.

If your application is selected, someone from our recruiting team will contact you to arrange an initial screen. We may carry this out over the phone or at a face-to-face meeting. You must complete the screen to be considered for the position.

Based on the results of the initial screen, we may invite you to an interview. One of our recruiting team members will contact you to arrange this. The process may involve several interviews, initially over the phone, and then face-to-face with different members of the hiring team.

Our interviews follow a behavioral-based format. This means we’ll ask you to give us information that’s specific to your professional and educational experiences.

Hiring team members will share and discuss their input and then make their decision.

If you’re the person who best meets the requirements of the position, a member of the hiring team will get in touch to make you an offer of employment. Covance is an eVerify employer (United States only).