To us it’s personal.

Administrative Coordinator

Covance 10/2/2018 5:13:55 PM
JOB ID: 24240 Category: Administration Clerical
Singapore, Singapore



Job Overview

The Administrative Coordinator will :

* Provide clerical and administrative support to one or more Covance Central Lab Services (CCLS) senior managers (e.g., word processing, proofreading and editing correspondence, large and small documents, mailings, expense reports, calendar management, assemble and fax and photocopy documents, etc);
* Coordinate and support internal and external client meetings, interviews including the arrangement of meeting materials, catering and travel arrangements;
* Initiates and coordinates travel plans including visa requirements, airline, car rental and hotel reservations as needed
* Assist visitors to Singapore with accommodation, office set up, calendar, events, etc
* Provide reception desk coverage. Provide assistance to other Admin Assistants in teamwork fashion;
* Organizes conference calls, maintains and updates notice boards and distributes information as required by management. Reviews, proofs and types departmental reports/documents/minutes, as appropriate;
* Assist departmental staff in areas including office orientation, Covance policies and writing style, travel procedures, equipment operation, etc;
* Management of inventory control for general supplies (stationary, pantry supplies etc). To raise requisitions thru E-Procurement system.
* Contact point for Maintenance of office equipment (printers, projectors, shredders etc)
* Act as liaison with Facilities, coordinating all aspects of internal moves (office/workstation assignments) where necessary;
* Interact with internal and external clients and management, as necessary;
* Perform other administrative duties as assigned by management.


* Tertiary education in applicable discipline.
* Strong Language skills both written and oral in English. Knowledge of local languages is a plus.
* Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook, etc.)
* Excellent analytical, presentation, oral and written communication skills
* Ability to work with job ambiguity (i.e. within Matrix organization)


* A minimum of four (4) years working Experience in similar role.

Additional Information:

* Location: International Business Park (The Synergy buidling)
* Working hours: 8:30am - 5:30pm

Position Type: Full-Time

Location: Singapore, SGP - Singapore


Covance Recruiting Process

Below is a general Overview of Our Recruiting Process

If you’d like to work for us, please submit your resume/CV online. If your ability to use or access our electronic application is limited due to a disability, please visit or call 1-800-978-4473 for help.

We consider applications from everyone who is interested in a position with us and who meets the required criteria and qualifications.

If your application is selected, someone from our recruiting team will contact you to arrange an initial screen. We may carry this out over the phone or at a face-to-face meeting. You must complete the screen to be considered for the position.

Based on the results of the initial screen, we may invite you to an interview. One of our recruiting team members will contact you to arrange this. The process may involve several interviews, initially over the phone, and then face-to-face with different members of the hiring team.

Our interviews follow a behavioral-based format. This means we’ll ask you to give us information that’s specific to your professional and educational experiences.

Hiring team members will share and discuss their input and then make their decision.

If you’re the person who best meets the requirements of the position, a member of the hiring team will get in touch to make you an offer of employment. Covance is an eVerify employer (United States only).