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Human Resources Administrator

Covance 8/9/2018 7:53:00 PM
JOB ID: 21009 Category: Human Resources
Greenfield, Indiana



Job Overview

Human Resources Administrator

Part Time

Office Based in Greenfield, IN

To assist the HR Managers with providing HR processes and initiatives that attract, motivate and retain talented and diverse employees. Provide administrative support to the HR Managers as well as coordinating project work. Assist managers and employees on HR internal processes, policies & legal regulations. Respond to general HR queries and ensuring their follow-up. Develop and maintain HR files and records in line with either Covance policies or provisions of local laws. Be familiar with HR legal regulations of supported countries.

Duties and Responsibilities:

* Support and assist the HR Managers on day to day issues and projects as well as initiatives and communications.
* Act as interface between line managers, employees and HR Managers with straightforward generalist queries.
* Assist employees and managers on HR processes, policies & legal regulations.
* Research legislation changes; suggest changes to the existing processes if applicable.
* Propose, write and update HR policies and procedures.
* Liaison with HRIS, Staffing, Compensation and Benefits groups within HR.
* Work with payroll to meet deadlines, co-operate with RTS, Finance and payroll to ensure on the correctness of payroll data (double checking if all HR transactions e.g. new hires, merits, bonuses etc.) are reflected.
* Provide standard HRIS reports to Business Unit Managers and HR Managers. Reconcile and interpret data and resolve queries/issues for the HR Managers as appropriate.
* Liaise with managers regarding the leaver process. Prepare leaver documentation and communication.
* Coordinate and administer the exit process.
* Advise new starters at weekly new starter welcome meetings to become their initial link with HR.
* Deliver HR Admin content to local New Hire Induction days if applicable.
* Prepare documentation for promotions, probationary periods, transfers and other changes; proactive contact with managers/supervisors to remind them about the transaction, ensuring the documents are collected, verifying the content, highlighting the potential employee or employment issues to HR Mgr.
* Coordination and administration of Leave of Absence processes (maternity, sick leave, unpaid leave).
* Administer reference letters – mortgage, rental, ex-employees.
* Ensure all paper-based employee records are accurate and filed on a regular basis and in accordance to the local laws.
* Contribute to and implement improvements to HR processes within Covance.
* Support the PMD process with guidance from HR Manager including providing advice to managers on forms and processes, logging and review forms, producing reports on figures and any other associated duties.
* Initiate PeopleSoft audits, identifying and resolving the potential mistakes.
* Induct, train and support new HR Administrators.
* Perform other duties as assigned.


Education/Qualifications :

Required: Higher education in the related field (Administration or Human Resources)

Preferred: Formal HR Admin qualifications/title



* Excellent computer skills-
Fluent English (both written and spoken)Flexible, adaptable and ability to use initiative

* Ability to work in a confidential, professional manner under minimum supervision
* Strong administration skills with excellent attention to detail
* Customer focused with good communication skills
* Team player
* Good knowledge of internal HR policies & procedures (applicable for internal candidates only)
* Awareness of relevant employment legislation
* Ability work professionally with all management levels within the business


* Experience of Employee Information Databases

Position Type: Part-Time

Location: Greenfield, IN - Indiana


Covance Recruiting Process

Below is a general Overview of Our Recruiting Process

If you’d like to work for us, please submit your resume/CV online. If your ability to use or access our electronic application is limited due to a disability, please visit or call 1-800-978-4473 for help.

We consider applications from everyone who is interested in a position with us and who meets the required criteria and qualifications.

If your application is selected, someone from our recruiting team will contact you to arrange an initial screen. We may carry this out over the phone or at a face-to-face meeting. You must complete the screen to be considered for the position.

Based on the results of the initial screen, we may invite you to an interview. One of our recruiting team members will contact you to arrange this. The process may involve several interviews, initially over the phone, and then face-to-face with different members of the hiring team.

Our interviews follow a behavioral-based format. This means we’ll ask you to give us information that’s specific to your professional and educational experiences.

Hiring team members will share and discuss their input and then make their decision.

If you’re the person who best meets the requirements of the position, a member of the hiring team will get in touch to make you an offer of employment. Covance is an eVerify employer (United States only).