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Associate Document Specialist

Covance 6/26/2018 5:43:30 PM
JOB ID: 21490 Category: Clinical Operations
Madison, Wisconsin



Job Overview

Associate Document Specialist

Job Summary

A career at Covance provides our employees the unique chance to create an immediate impact and difference in our patient's lives. Joining Covance will offer a rewarding career, an opportunity to work in a high-energy & collaborative work place, along with access to comprehensive benefits. As an employee your work will be meaningful, the patient outcomes are real, and the results are lasting. Our mission is to help our clients bring the miracles of medicine to market sooner.

We are currently hiring an Associate Document Specialist for our pharmacology site in Madison, WI!

The Associate Document Specialist will work directly with the assigned Project Manager (PM) and Project Coordinator (PC) to review and finalize the Trial Master File (TMF) Plan and Index for individual projects.

This is your opportunity to have an exciting career while making a difference in people's lives.

Essential Job Duties

* Maintains an internal standardized filing structure for study-related documents
* Creates and/or maintains any general document/file-related tracking forms and/or spreadsheets, as applicable
* Maintains the TMF by working with applicable project team members to retrieve, file, and upload documents in accordance with applicable SOPs, policies, system, and client requirements
* Interact directly with project teams in securing documents for the TMF, as appropriate
* Works with the PM/PC, involved project teams, and applicable business partners for reconciliation of the TMF as part of the quality control process
* Generates and delivers requested CD copies for clients and archive projects
* Performs archiving duties for all paper and/or electronic media, as needed
* Maintains departmental files including, but not limited to, project files


* High School Diploma or equivalent required


* Strong written and verbal communication skills (English language)
* Experience working with computers and basic programs (i.e. Adobe Acrobat, Word, Excel, Power Point)
* Strong organizational skills, with the ability to work in a fast-paced setting with many interruptions

Covance is committed to diversity in the workplace and is an equal opportunity employer (Minority/Female/Individual with Disability/Veteran/Sexual Orientation/Gender Identity). Your confidentiality and privacy are important to us.

Position Type: Full-Time

Location: Madison, WI - Wisconsin


Covance Recruiting Process

Below is a general Overview of Our Recruiting Process

If you’d like to work for us, please submit your resume/CV online. If your ability to use or access our electronic application is limited due to a disability, please visit or call 1-800-978-4473 for help.

We consider applications from everyone who is interested in a position with us and who meets the required criteria and qualifications.

If your application is selected, someone from our recruiting team will contact you to arrange an initial screen. We may carry this out over the phone or at a face-to-face meeting. You must complete the screen to be considered for the position.

Based on the results of the initial screen, we may invite you to an interview. One of our recruiting team members will contact you to arrange this. The process may involve several interviews, initially over the phone, and then face-to-face with different members of the hiring team.

Our interviews follow a behavioral-based format. This means we’ll ask you to give us information that’s specific to your professional and educational experiences.

Hiring team members will share and discuss their input and then make their decision.

If you’re the person who best meets the requirements of the position, a member of the hiring team will get in touch to make you an offer of employment. Covance is an eVerify employer (United States only).